Employee Reference Bureau

Employee Reference Bureau typically is a system service that collects and provides information about individuals' employment history, qualifications, and background to employers or other authorized entities

PURPOSE OF ERB

An Employee Reference Bureau exists to gather and maintain accurate records of individuals' employment histories, educational qualifications, professional certifications, and other relevant information. • The primary purpose is to provide this information to prospective employers or authorized parties to assist in their hiring decisions and background checks.

Functions

Data Collection: The bureau collects information from various sources, including employers, educational institutions, and professional organizations.

Verification: It verifies the accuracy and authenticity of the information provided by contacting relevant sources and conducting checks

Database Management: It maintains a secure database where the information is stored and updated regularly.

Report Generation: It generates reports or summaries based on the requested information, which may include employment history, job titles, responsibilities, dates of employment, reasons for leaving, educational background, and professional qualifications.

Audit Trials

Audit trails are chronological records that provide documented evidence of activities performed within a system.

In ERB

Every action taken within the ERB system is logged and time stamped
It Allows HR managers to track changes made to employee records.
It Provides visibility into who accessed or modified data and when

Users

Employers: The primary users are employers who request background checks or employment verification on potential candidates as part of their hiring process.

Authorized Entities: provide information to other authorized entities, such as government agencies, financial institutions for loan approvals.

Legal and Ethical Considerations:

Privacy and Consent: We comply with Tanzania data protection Commission with certificate No, …… to ensure the confidentiality and security of individuals' personal information.

Accuracy: It is responsible for ensuring the accuracy of the information we provide and we have procedures in place for individuals to dispute incorrect data

Summary for ERB

Employee Reference Bureau plays a crucial role in facilitating informed hiring decisions by providing accurate and verified information about individuals' employment histories and qualifications to employers and other authorized entities.

It acts as a trusted intermediary between information sources and users, ensuring compliance with legal requirements and ethical standards in handling sensitive personal data.